In today’s modern society,technology makes it much simpler to change paper documents into computer files that may be stored in the cloud or on your laptop/PC or even your smartphone. However,you may still find occasions when a paper document may be needed. These two formats have disadvantages and advantages. This short post will provide information about the numerous benefits and drawbacks of paper and digital mapping.
1. Digital Maps
Accessing Documents Quickly While Out And About
Digital files have two main benefits: easy accessibility and retrieval. Unlike their paper counterparts that require manual access and a good memory to consider where things are placed,digital files may be retrieved utilising keywords,not something that can be done with paper documents! Keyword search are of help simply because they can be matched either in the title or content,wherever the document can be found.
Using cloud storage,documents can easily be retrieved from office computers and mobile devices thereby,offering flexibility of access. It is for that reason that digital is the preferred format by work teams. One example is organisational records,for example customer information,that needs to be shared among many individuals inside a geographically diverse work group to the project to achieve success.
Increased Space For Storing
Naturally,paper documents will take up space. Unfortunately,today’s many environments people work in do not have space to spare. With physical space being limited,and the fee for electronic storage becoming ever cheaper,it makes sense that you would use digital technology to store digital mapping documents. Scanners may be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Advantages of Paper Documents
While confidentiality issues may not be highly significant when dealing with geographical documents,it does arise when organising the legal and financial aspects of client information. Using online information,for example emailing digital documentation,is not always totally secure therefore,attaching digital map data to an email can set the information in danger. It is very important place simple passwords on the document before opening it,and you need to share the password verbally to the recipient.
This is why paper documentation can be a benefit. Not just is sensitive information kept confidential,nevertheless the hard copies are simpler to manage from a security perspective.
A Reliable Source
In spite of the digital map resource being convenience,paper maps may be more reliable. Look at the situation – if you are travelling to a remote location where the online access is poor,our recommendation is that you have hard copies available. A paper document does not need reliable online access to work,and it is accessible to pass around to any or all folks the audience. It could be old-fashioned,but the antiquated methods have their own benefits.
No Requirement To Support
Digital documents,including digital maps,require electronic backups. Failing to backup the documents may be disastrous! A paper map or document is far more reliable as it will not require backups,although extra copies of the item won’t go amiss.
As is seen,both paper and digital mapping have benefits however,they also have reasons why they are often disadvantageous. Using the information above,you are able to pick which option is suited to suit your needs.
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